2018 Annual General Meeting of The Snoop and Love Community Foundation

Tuesday, October 16, 2018, 5:30 pm at the Annex Community Space in Creekside Village, 2067 Lake Placid Rd, Whistler, BC V0N 1B2

  1. Welcome and Call to Order (Chair):
    1. Thank you for coming to the Snoop and Love Community Foundation’s annual general meeting. We are so glad that you are here. At our headquarters, we share a common interest in helping animals and the world. Now, we have a lot to discuss, so let’s get started.
    2. Review of purpose of the Snoop and Love Community Foundation:
      1. To provide financial assistance to qualifying pets to help cover the cost of veterinary treatment in an emergency.
      2. To sponsor education, outreach, and community-building endeavors pertaining to animals, wellness and the environment.
  2. Annual Report:
    1. Review of projects and initiatives we are focusing on to achieve our purpose:
      1. Emergency Assistance Fund  

        1. The Snoop and Love Community Foundation operates a need-based emergency assistance fund for animals in the local community in need of emergency vet care.
        2. This year, $500 was granted to the Whistler Animal Shelter (WAG), to assist with emergency treatment for a neglected and abandoned puppy named Moses. Find Moses’ story here [link].
      2. Wildlife Emergency Response Network

        1. The Snoop and Love Community Foundation is working to strengthen and support the community’s wildlife emergency response network. Locals and visitors commonly encounter injured wildlife. We want to improve public knowledge and provide resources and training for volunteers engaged in primary care and transport of injured wildlife.
        2. This year, we began to engage and enlist members of the public interested in wildlife emergency response training and volunteering. We also began networking with other welfare groups such as WWPG to strategize a collaborative approach.
        1. The Snoop and Love Community Foundation is building an online curriculum using short, informative videos. The content empowers viewers to live a healthy and sustainable lifestyle, It includes tips from experts in the fields of health, wellness, nutrition, and sustainability.
        2. This year, the our first short and entertaining educational video began to take shape. This video features a singing dog who educates viewers on plastic pollution, its harmful effects on marine animals and tips to reduce one’s own footprint.
        3. Approximately 40-60 hours of time were donated towards video editing and website development. An app costing approximately $6 was purchased to aid in video editing; this was also paid for by Twin Trees Veterinary Clinic.
      3. Digital Curriculum

        1. The Snoop and Love Community Foundation is building an online curriculum using short, informative videos. The content empowers viewers to live a healthy and sustainable lifestyle, It includes tips from experts in the fields of health, wellness, nutrition, and sustainability.
        2. This year, the our first short and entertaining educational video began to take shape. This video features a singing dog who educates viewers on plastic pollution, its harmful effects on marine animals and tips to reduce one’s own footprint.
        3. Approximately 40-60 hours of time were donated towards video editing and website development. An app costing approximately $6 was purchased to aid in video editing; this was also paid for by Twin Trees Veterinary Clinic.
      4. Blood Donor Program

        1. Just like humans, dogs and cats have blood types. Blood transfusions can save lives. We are building a roster of pre-screened, healthy [dog and cat] blood donors, who are willing to help their friends in need.
        2. This year, we began recruiting and pre-screening potential donors. Informational materials for prospective donors were created, including blood donor consent forms and a “what to expect” document for pet owners.
        3. One volunteer canine blood donor met the criteria for blood screening, and was successfully enlisted in the program.
        4. For this donor, the cost of the blood panel to used screen prospective donors for health status, infectious diseases, and blood type, the first, as well as a small thank-you gift for him, amounting to $294.48 were paid for by Twin Trees Veterinary Clinic. The time and services involved with screening the donor (including physical examination and blood collection) were also donated by Twin Trees Veterinary Clinic.
      5. Database of Societies and Coalition Task Force

        1. Did you know that in BC there are more than 500 non-profit societies and charities dedicated to animals, wellness and the environment? By aligning the groups by purpose and encouraging cooperation among similar societies, the coalition task force helps like-minded societies to more efficiently achieve common goals.
        2. This year, we continued to amass our database of societies. It can be found as a spreadsheet. The document is accessible to members via a link sent by email.
    2. Advertising/Administration:
      1. This year the building of the Snoop and Love Community Foundation’s website commenced.
      2. Approximately 50 hours of in-house website design and video editing time was donated by Twin Trees Veterinary Clinic.
    3. Review of financial highlights, fundraising, donations, and instructions on where to find the society’s documents (Rob Ferguson, Treasurer):
      1. This year, marked the commencement of our charitable activities, mainly through the the support of a central private donor, as well as through the financial support of smaller private and corporate donors, including members of the board.
        1. The 2016-2017 fiscal year marked the society’s first year in operations, and emphasized goal setting and strategic planning. As such spending during the 2016-2017 fiscal year was minimal, and the bulk of last year’s donated assets rolled over into our account this year.
        2. Some office expenses were paid for/donated by members of the Board of Directors.
        3. Approximately 50 hours of in-house website design and video editing time was donated by Twin Trees Veterinary Clinic.
        4. The expenses for screening the first blood donor were paid for by Twin Trees Veterinary Clinic.
      2. Little Pine Pet Lifestyle and Apparel committed to donating 5% of proceeds to the Snoop and Love Community Foundation.
        1. Through a special collaboration, Little Pine will be selling insulated stainless steel bottles by Mizu and a 3-in-1 reusable bag set by Ecozuri (the bags are made from 100% recycled plastic bottles). Both items will be branded with the Snoop and Love Community Foundation Logo, and 100% of the proceeds from these items will be donated to the Snoop and Love Community Foundation.
      3. We are in the process of applying for charitable status, which will enable us to apply for funding and grants, and will incentivize private donations by enabling us to issue donation receipts for tax purposes.
      4. The financial statements are accessible to members via a link sent by email.
  3. Review of Membership and Contact Information:
    1. Membership is free and open to the public. Those interested are requested to submit a contact form through the website.
  4. AGM General Election
    1. Review of election procedures:
      1. Nominations for leadership positions can be submitted through the website contact form.
      2. The general election ballot was delivered via email to all voting members
    2. Motion to approve previous year’s meeting minutes:
      1. It was resolved to approve the meeting minutes from September 28, 2017.
    3. Special Resolution: Amendment of Constitution/Purpose:
      1. It was resolved to amend the society’s Constitution by substituting the word “pet” for the word “family” in the first clause, in order to more accurately reflect the society’s purpose. This wording underlines the central importance of the Emergency Assistance Fund to provide emergency care to the homeless and neglected pets, as opposed to the pets that already have families.
    4. Election of Directors:
      1. As there was one vacant seat on the Board of Directors, and only 1 nominee, the following nominee was appointed to the Board of Directors, with the approval of the voting membership:
        1. Tallie Segel
      2. New Board of Directors:
        1. Melinda Lopez
        2. Rob Ferguson
        3. Julia Whitfield
        4. Mallory Arseneau-Jensen
        5. Tallie Segel
    5. Motion to Appoint the Auditor:
      1. It was resolved to appoint Rob Ferguson as the Auditor of the Snoop and Love Community Foundation.
  5. List of documents introduced during meeting and to be attached to meeting minutes:
    1. Annual report:
      1. Review of initiatives
      2. Financial statements
    2. Budget/Cost Analysis for Prospective Blood Donors
  6. Closing remarks, questions, and thank you (Chair)
  7. Adjournment (Chair):
    1. [18:15]

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